Cut Charting Time.
Keep Data Local.
Dictate clinical notes without sending audio to third-party servers. Your voice stays on your device—transcription happens locally after a one-time model download. Paste directly into Epic, Cerner, or any Windows application.
No Cloud. No Exceptions.
Audio stays on your machine for transcription. After setup and activation, transcription runs offline—even in airplane mode.
Speak. See Text.
No waiting for server round-trips. Transcription happens on your CPU, so text appears within seconds of speaking.
Works With Any EMR
Press a hotkey, dictate, and paste. Compatible with Epic, Cerner, Allscripts, athenahealth—any app that accepts clipboard input.
Cost comparison (verify with vendors)
| Feature | PrivaSpeech | Dragon Medical One |
|---|---|---|
| Annual Cost | $249/yr | Varies by plan |
| Data Location | On-device | Cloud-based (audio sent to servers) |
| Offline Use | Yes, after setup and activation | No (requires internet) |
| Get Started | Download now | Contact sales, IT approval |
How PrivaSpeech works for clinical documentation
Record with a hotkey
Press a global hotkey from any application to start recording. Dictate your clinical notes, patient assessments, or discharge summaries without switching windows. PrivaSpeech runs in the background and captures audio directly from your microphone.
Transcribe on your device
Release the hotkey to stop recording. Transcription happens immediately using a speech recognition model that runs entirely on your Windows machine. No audio is uploaded, stored, or processed by external servers.
Paste into your EMR
The transcribed text is copied to your clipboard automatically. Paste it directly into Epic, Cerner, Allscripts, athenahealth, or any other EMR that accepts standard text input. No plugins, no integrations, no IT approval needed.
Temporary audio only
Audio recordings are stored temporarily in memory during transcription and deleted immediately after. PrivaSpeech does not maintain an audio archive, log transcripts, or send usage data to external services.
Common use cases in healthcare settings
Progress notes
Dictate SOAP notes, daily progress updates, and patient encounters directly into your EMR charting interface. Reduce typing time and document while the details are fresh.
Discharge summaries
Create detailed discharge instructions and summaries by speaking naturally. Cover medications, follow-up appointments, and care instructions without hunting for templates.
Referral letters
Dictate specialist referrals, consultation requests, and inter-provider communications. Speak the clinical context and let transcription handle the rest.
Procedure documentation
Document procedures, interventions, and clinical findings immediately after performing them. Voice capture helps maintain accurate, timely records.
Patient messages
Respond to patient portal messages and inbox items faster by dictating responses. Maintain a conversational tone without the friction of typing.
Team handoffs
Create shift handoff notes and care transition summaries by speaking key details. Capture patient status, pending tasks, and critical observations quickly.
Data handling designed for healthcare
PrivaSpeech processes all audio locally on your Windows device. There is no cloud transcription service, no audio upload, and no remote storage of your dictation. This architecture reduces the data exposure surface that comes with cloud-based dictation tools.
After the one-time model download and license activation, PrivaSpeech can operate entirely offline. This means you can dictate in environments with restricted network access, air-gapped workstations, or facilities where cloud connectivity is limited or prohibited.
Audio recordings exist only in memory during the transcription process and are discarded immediately after. The application does not maintain logs of your dictation content, upload analytics about what you transcribe, or retain any patient information.
Note: PrivaSpeech is a transcription tool. Compliance with healthcare regulations depends on how your organization handles the resulting text after it leaves the clipboard. Consult your compliance team for guidance on your specific workflow.
Spend Less Time Charting
Download PrivaSpeech, set up once, and start dictating—no sales calls, no IT tickets, no cloud dependencies.
30-day money-back guarantee. Cancel anytime.