Budget
Predictable costs
Fixed pricing you can budget for. No per-minute charges that spike during busy periods.
Small businessAffordableLocal processing
Dictation software that fits your budget
Ready to digitize your workflow without enterprise pricing? PrivaSpeech offers straightforward dictation with no per-user fees, no cloud subscriptions eating your margins, and no hidden costs.
The math
What dictation software actually costs
Enterprise dictation tools charge per user, per month, forever. Cloud transcription services bill by the minute. For a small team, these costs add up fast.
Enterprise dictation
Per user. Dragon Professional and similar tools. 5-person team = $2,500-3,500/year.
Cloud transcription
Otter.ai, Fireflies, etc. Plus your audio goes to their servers. 5-person team = $600-1,500/year.
PrivaSpeech
$249/yr
Per license. No per-user fees for teams. Audio stays on each user's machine.
What you get
Professional dictation without enterprise pricing
Works everywhere on Windows
Global hotkey works in any application--Word, Outlook, Chrome, your CRM, invoicing software, anywhere you type. No app-specific plugins needed.
No recurring cloud fees
Processing happens on your Windows PC. No per-minute charges, no audio uploads, no surprise bills when you dictate more than expected.
Business data stays private
Client conversations, financial details, and proprietary information never leave your machine. Local processing means local control.
Works offline after setup
After the initial model download, dictate anywhere--client sites, trade shows, or locations with spotty internet. No connection required.
Productivity
Faster documentation
Speak at 120+ words per minute instead of typing at 40-60. Emails, reports, and notes get done faster.
Simplicity
No IT complexity
Download, install, activate. No server setup, no cloud configuration, no user management portals.
Common uses
How small businesses use PrivaSpeech
Draft client emails, vendor communications, and internal messages faster. Speak your thoughts, paste into Outlook or Gmail.
Dictate project descriptions, scope of work, and service details. Get proposals out faster while competitors are still typing.
Capture meeting notes and client interactions immediately. Paste into Salesforce, HubSpot, or your CRM of choice.
Weekly reports, project updates, and internal documentation. Speak your status updates instead of typing them out.
Simple pricing
One price, no surprises
Monthly
- ✓30-day free trial
- ✓Full feature access
- ✓Cancel anytime
Yearly
Save $99- ✓Everything in Monthly
- ✓Best value for ongoing use
- ✓Predictable annual cost
Need multiple licenses? Contact us about volume pricing for teams.
Questions from small business owners
How does this compare to Dragon?
Dragon Professional costs $500-700 per user per year. PrivaSpeech is a fraction of that cost. Both process locally, but PrivaSpeech uses modern neural network models optimized for current hardware.
Why not use free cloud dictation?
"Free" cloud tools send your audio to external servers. For business communications, that's a data exposure risk. Local processing keeps client details, pricing discussions, and internal matters private.
Does it work with my business software?
PrivaSpeech works with any Windows application that accepts text input. Press the hotkey, speak, and text goes to your cursor position--whether that's QuickBooks, your CRM, or a web app.
What if I need help getting started?
We provide documentation and email support. Most users are productive within minutes--install, download the model, and start dictating.
Try dictation that fits your budget
30-day free trial. See if voice input speeds up your workflow before you commit.