Privacy Policy

Quick Summary

• On-device transcription. Your dictated audio and transcripts are processed locally.
• No cloud transcription. We don't send your audio or transcripts to third-party transcription APIs.
• Imported audio stays local. Files you choose to import are decoded and transcribed on-device. Supported direct imports are `.wav`, `.mp3`, `.m4a`, and `.aac`.
• Setup requires downloads. Models are downloaded over HTTPS on first launch (or after updates) and then stored locally for offline use.
• Website analytics & ads. This website uses PostHog for pageview and website interaction analytics (respects Do Not Track) and Meta Pixel to measure ad campaign effectiveness. These only run on the website, never in the desktop app.
• Privacy-first clipboard. Updates happen locally; we never read your existing clipboard.
• Secure payments. Processed via Polar/Stripe; we never see full card details.

Data We Handle

Audio: captured only while recording, or read from a local file you explicitly choose to import. Microphone audio is stored temporarily as a WAV file in your temp directory, then deleted after transcription.

Transcripts: handled locally. Microphone transcriptions are copied to your clipboard; imported-file transcriptions do not auto-copy by default. We do not transmit transcript contents.

History: if you keep transcription history enabled, entries are stored locally on your device. Imported files can be run in private mode to skip history for that import.

Device information: limited to what Windows and Tauri need to register hotkeys and access the microphone. No identifiers or telemetry are collected.

Model downloads: fetched from Cloudflare R2 on first run or update, verified with checksums, and stored permanently on your device for offline use. No subsequent internet connection required for transcription once models are installed and the license is activated.

Payments & Licensing

Purchases are processed by Polar using Stripe. Payment details are entered on their hosted pages, not in the app or on our servers. We receive basic transaction metadata (like email for receipts/support) to deliver licenses; we do not receive full card numbers.

Crash Reporting & Analytics (Desktop App)

None by default. If optional error reporting is introduced later, it will be opt-in and documented here before being enabled.

Website Analytics & Advertising

Our marketing website uses PostHog to understand aggregate traffic and website interactions (such as pageviews, clicks, checkout events, purchases, and other navigation events). We do not enable session recording. PostHog is configured to respect Do Not Track(DNT); if your browser sends a DNT signal, analytics collection is disabled.

We use this website analytics data to understand which pages, calls to action, campaigns, and content paths are most useful. Paid-search attribution can include search ad click IDs such as `gclid` or `msclkid` and UTM campaign parameters. We do not use PostHog session replay on the website.

We also use Meta Pixel to measure the effectiveness of our advertising campaigns on Meta platforms (Facebook, Instagram). This collects:

• Pageview events when you visit our website
• Checkout initiation events when you click pricing options
• Standard browser/device information for attribution

Meta Pixel data is processed by Meta according to their Privacy Policy. You can opt out of Meta's interest-based advertising via your Facebook Ad Preferences or through industry opt-out tools like Digital Advertising Alliance.

Important: These tracking tools only run on the marketing website — never inside the PrivaSpeech desktop app. Your dictation and transcription remain completely private and offline.

Your Controls

• Complete data ownership. All data stays on your device. Delete models anytime.
• Private imports. Use private mode for imported files when you do not want that transcript written to local history.
• No account required. No login, no email signup, no user tracking.
• Uninstall anytime. Remove the app completely; user data remains under your profile for reuse if you reinstall.
• Microphone control. Disable microphone access in Windows privacy settings to stop audio capture.
• Works offline. Turn off Wi-Fi and PrivaSpeech can continue transcribing after models are installed and the license is activated.

Contact

Questions or privacy requests? Email support@privaspeech.com.